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All Things About the Library: Library Policies

Library Policies

Collection Development Policy

Bowling Library collects and subscribes to information resources with the purpose of meeting the vision and mission of Bowling Library, which directly supports the vision and mission of Judson College. Information resources are defined as any vehicle of information that can be acquired and organized by the library.

The management of the collection of Bowling Library is the responsibility of the librarians. Consistent collaboration with faculty is necessary for the college to develop and maintain the best functioning collection which supports the curriculum and the college’s commitment to equipping students for a life of learning and service to Christ.

To maintain a balanced collection, courses added to the curriculum require a library support study as part of the consideration for approval for new courses. This study should include costs, sources of income for these acquisitions, and cost projections. It is expected that this policy will be reviewed on a regular basis to reflect the needs of the College.

General Polices For Materials Selection

The general criteria for selection of materials include:

  1. Information resources supporting general education requirements: general   education being defined as that curriculum which is required of all students, of all students for a major, or of all students for a minor.
  2. Information resources meant to bridge knowledge base gaps in the collection.
  3. Information resources that are requested and are beneficial to the general collection.
  4. Information resources that provide correlative support for the general education curriculum and which should be maintained in a standard academic library.
  5. Information resources meant for the development of the faith and character of students and faculty.

In addition to the needs of the Judson College community, the librarian(s) may use the following information in selecting information resources for the library:

  1. Timeliness of material; lasting value.
  2. Reputation of the author, issuing body, and/or publisher.
  3. Appropriateness of medium; the Library will purchase materials needed to support the curriculum in all formats for which it has equipment and facilities.
  4. Price/relative cost of material in relation to the Bowling Library’s Collection Budget.
  5. Demand – frequency of ILL requests for material on the same subject or similar subjects
  6. Ease of access and availability of material and related resources at other academic libraries with which the Bowling Library has Reciprocal Library Agreements.
  7. Commercial review sources (i.e., Choice, Doody’s Core Titles).

Guidelines for Selection of Materials

  1. Bowling Library strives to provide information to students in the formats which best suit patrons’ needs and fit within the budget.
  2. Duplicates are not purchased unless there is a demonstrated need for multiple copies.
  3. In order to be a good steward of library funds, the library does not collect titles specifically designed or used as textbooks. Rather it seeks to collect materials which will provide information beyond what is available in the classroom. Textbooks considered essential to the field or deemed complementary to the collection may be added to the collection. Faculty desk copies and review copies are intended for the individual who received them, thus the library will not collect these.

Deselection of Materials

Deselection is an important part of the management of collections. Deselection, or weeding, is the careful elimination from the collection of unwanted or unnecessary materials that accumulate over time. This is done not only to conserve valuable space, but also to increase the value or usefulness of the collection.


Deselected materials are offered to other libraries through the American Library Association Duplicate Exchange Union and Association of Christian Librarians (DUPEX). The acquiring library is expected to reimburse for shipping charges over $3.00.

Paper Back Book Exchange

This is a collection of hardback and paperback fiction books which library users may pick up without checking out. Users are encouraged to return the book taken or replace it with another that would be of interest. This collection is based upon patron donations. It is reviewed periodically for deselection.

Gift Materials

The Office of Institutional Advancement has the responsibility for processing all gifts to Judson College. Monetary gifts to Bowling Library are processed by the Advancement Office. Donation of the library materials will be accepted in accordance with the following criteria developed jointly by the Bowling Library and the Office of Institutional Advancement:

Publications received as gifts will be evaluated by the same standards that apply to new materials selection.

When not needed by Bowling Library, Judson will offer gifted library materials to other libraries and organizations. The College retains the right to sell or dispose of gifted materials when they no longer meet the criteria of the collection management policy of Bowling Library. Donors are to be made aware of this.

The library will not normally accept added copies of materials already in the collection.

Appraisal of gift materials to the library is the responsibility of the donor. Neither the college nor the library appraises gifts.

Gift materials requiring continuing obligations on the part of the library will not be accepted without serious consideration of the library’s ability to meet those obligations.

Loan Periods

Loan Periods

Judson Student and Staff loan periods are as follows:

Books:  21 days, may be renewed twice.

Fines are $.10/day per item.

Audio Visual Materials: 7 days.

Fines are $.50/day per item.

Periodicals: 7 days

Reference and Archival materials do not circulate.

Faculty may check out materials for 90 days, with one renewal. Faculty do not accrue fines.

Courtesy patrons may check out five books at a time.

Courtesy patron cards are $10.00/year. Courtesy patrons may use the library space for personal study and research, and may check out library materials. WiFi and computer access are not available to courtesy patrons.

Late and Lost Materials

Late materials accrue fines as specified above, with a cap at $5.00 in fines per item. Overdue notices are sent to patrons via email. If materials are not returned, they will be marked as lost and the patron’s account will be charged for replacement cost, a processing fee of $10.00 per item, and late fees.

Patrons accounts accruing fines of $5.00 or more will be blocked until the account is returned to good standing. 

Personnel Policies

Personnel Policies

Course Reserves

Faculty must contact the librarian to place materials on reserve. Reserve items are kept behind the circulation desk, entered into the circulation system as a course reserve, and checked out on short term or in house loan.

Reservation of Library Spaces

Students and faculty may reserve library spaces, including but not limited to study carrels, listening rooms, and classrooms by contacting the librarians. Reservation of library space is on a case by case basis and patrons will not be given a time limit for use unless demand necessitates. If demand necessitates, patrons may reserve library spaces for an hour. Areas must be returned to original condition.

Reference Consultations

Students and faculty occasionally need more assistance than the traditional reference transaction can provide. In these instances the patron may request a reference consultation for the purpose of assistance with advanced research needs. Patrons must contact a librarian to set up the appointment.

Library Materials Requests

The library relies on the collaboration of the faculty to build the collection. Requests are welcome and necessary. All requests for library materials should be recorded on the Library Materials Request Form and submitted to the librarian responsible for collection management.

Requests need to be submitted by the end of each spring semester.

Library Instruction

Education in information literacy is essential to find, retrieve, analyze and use information ethically and effectively. Librarians are eager to collaborate with faculty to teach students how to effectively use the library resources. Faculty is encouraged to use the Library Instruction Request forms for the purpose of accurate planning.